Privacy Policy

1. We respect your privacy

1.1. AI Business Tools Australia respects your right to privacy and is committed to safeguarding the privacy of our customers and website visitors. We adhere to the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). This policy sets out how we collect and treat your personal information.

1.2. Personal information is information we hold which is identifiable as being about you.

2. Collection of personal information

2.1. AI Business Tools Australia will, from time to time, receive and store personal information you enter onto our website, provided to us directly or given to us in other forms.

2.2. You may provide basic information such as your name, phone number, address and email address to enable us to send information, provide updates and process your product or service order. We may collect additional information at other times, including but not limited to, when you provide feedback, when you provide information about your personal or business affairs, change your content or email preference, respond to surveys and/or promotions, provide financial or credit card information, or communicate with our customer support.

2.3. Additionally, we may also collect any other information you provide while interacting with us.

3. How we collect your personal information

3.1. AI Business Tools Australia collects personal information from you in a variety of ways, including when you interact with us electronically or in person, when you access our website and when we provide our services to you. We may receive personal information from third parties. If we do, we will protect it as set out in this Privacy Policy.

4. Use of your personal information

4.1. AI Business Tools Australia may use personal information collected from you to provide you with information, updates and our services. We may also make you aware of new and additional products, services and opportunities available to you. We may use your personal information to improve our products and services and better understand your needs.

4.2. AI Business Tools Australia may contact you by a variety of measures including, but not limited to telephone, email, sms or mail.

5. Disclosure of your personal information

5.1. We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this Policy. Personal information is only supplied to a third party when it is required for the delivery of our services.

5.2. We may from time to time need to disclose personal information to comply with a legal requirement, such as a law, regulation, court order, subpoena, warrant, in the course of a legal proceeding or in response to a law enforcement agency request.

5.3. We may also use your personal information to protect the copyright, trademarks, legal rights, property or safety of AI Business Tools Australia, its customers or third parties.

5.4. Information that we collect may from time to time be stored, processed in or transferred between parties located in countries outside of Australia.

5.5. If there is a change of control in our business or a sale or transfer of business assets, we reserve the right to transfer to the extent permissible at law our user databases, together with any personal information and non-personal information contained in those databases.

5.6. By providing us with personal information, you consent to the terms of this Privacy Policy and the types of disclosure covered by this Policy. Where we disclose your personal information to third parties, we will request that the third party follow this Policy regarding handling your personal information.

6. Security of your personal information

6.1. AI Business Tools Australia is committed to ensuring that the information you provide to us is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.

6.2. The transmission and exchange of information is carried out at your own risk. We cannot guarantee the security of any information that you transmit to us, or receive from us. Although we take measures to safeguard against unauthorised disclosures of information, we cannot assure you that personal information that we collect will not be disclosed in a manner that is inconsistent with this Privacy Policy.

6A. Database Security and Data Protection Measures

6A.1. Data Storage and Encryption

  • •All personal data is stored in secure, enterprise-grade database systems with industry-standard encryption at rest
  • •We utilize AES-256 encryption for all sensitive data fields
  • •Database backups are encrypted and stored in geographically distributed locations within Australia
  • •All data transmission occurs over secure TLS 1.3 connections

6A.2. Access Control and Authentication

  • •Strict role-based access control (RBAC) is implemented for all database access
  • •Multi-factor authentication is required for all administrative access
  • •Regular access audits are performed to ensure compliance
  • •All database access attempts are logged and monitored

6A.3. Data Retention and Deletion

  • •Personal data is retained only for as long as necessary to provide our services
  • •Automated data retention policies ensure data is securely deleted when no longer needed
  • •Customers can request complete deletion of their data at any time
  • •Secure data wiping procedures are used for all data deletion

6A.4. Security Monitoring and Incident Response

  • •24/7 security monitoring of all database systems
  • •Automated threat detection and prevention systems
  • •Incident response team on standby for immediate security incident handling
  • •Regular security assessments and penetration testing

6A.5. Compliance and Certifications

  • •Compliance with Australian Privacy Principles (APPs)
  • •Regular independent security audits
  • •ISO 27001 information security management practices
  • •Compliance with GDPR requirements for international data handling

6A.6. Employee Training and Policies

  • •Mandatory security awareness training for all employees
  • •Strict data handling policies and procedures
  • •Regular updates and refresher training on security best practices
  • •Background checks for all employees with database access

6A.7. Third-Party Risk Management

  • •Thorough security assessments of all third-party service providers
  • •Contractual obligations for data protection and security
  • •Regular audits of third-party security practices
  • •Data processing agreements with all data processors

6A.8. Business Continuity and Disaster Recovery

  • •Comprehensive disaster recovery plans for all database systems
  • •Regular backup testing and verification procedures
  • •Redundant systems and failover capabilities
  • •Maximum 4-hour recovery time objective (RTO) for critical systems

7. Access to your personal information

7.1. You may request details of personal information that we hold about you in accordance with the provisions of the Privacy Act 1988 (Cth). A small administrative fee may be payable for the provision of information. If you would like a copy of the information which we hold about you or believe that any information we hold on you is inaccurate, out of date, incomplete, irrelevant or misleading, please email us at support@aibusinesstools.com.au.

7.2. We reserve the right to refuse to provide you with information that we hold about you, in certain circumstances set out in the Privacy Act.

8. Complaints about privacy

8.1. If you have any complaints about our privacy practices, please feel free to send in details of your complaints to our support team. We take complaints very seriously and will respond shortly after receiving written notice of your complaint.

9. Changes to Privacy Policy

9.1. Please be aware that we may change this Privacy Policy in the future. We may modify this Policy at any time, in our sole discretion and all modifications will be effective immediately upon our posting of the modifications on our website or notice board. Please check back from time to time to review our Privacy Policy.

10. Website

10.1. When you visit our website, we may collect certain information such as browser type, operating system, website visited immediately before coming to our site, etc. This information is used in an aggregated manner to analyse how people use our site, such that we can improve our service.

10.2. We may from time to time use cookies on our website. Cookies are very small files which a website uses to identify you when you come back to the site and to store details about your use of the site. Cookies are not malicious programs that access or damage your computer. Most web browsers automatically accept cookies but you can choose to reject cookies by changing your browser settings. However, this may prevent you from taking full advantage of our website.

10.3. Our site may from time to time have links to other websites not owned or controlled by us. These links are meant for your convenience only. Links to third party websites do not constitute sponsorship or endorsement or approval of these websites. Please be aware that AI Business Tools Australia is not responsible for the privacy practices of other such websites. We encourage our users to be aware, when they leave our website, to read the privacy statements of each and every website that collects personal identifiable information.